Medical Secretary/Receptionist - Job-share


LOCATION: Dublin West

Medical Secretary/Receptionist - Job-share (3 days per week).

Location: West Dublin (N4)

Salary: €21,000 + free parking, subsidised canteen, pro rata annual leave & bank holiday entitlement

Our client, a private consulting clinic located in the Hermitage Private, is seek to hire 2 x Job-share Medical Secretary/Receptionists to work 3 days per week, alternating, Monday, Tuesday & Wednesday (week 1) & Wednesday, Thursday & Friday (week 2) - Hours: 8.30am-5.30pm.  The role will also require the flexibility to work additional hours to cover for annual leave and sick leave periods.

The ideal candidate(s) will have proven experience working a busy client facing environment and be self-starter(s) who can multi-task and efficiently manage the day to day running of a small but very busy private clinic, supporting a a Consultant Surgeon and Qualified Optician. 

You should have a professional and pleasant manner along with the ability to build a relationship with clients. 


  • Answering phone in a professional manner, providing information to clients
  • Managing daily post and ensuring follow-up
  • Preparing patient files for daily appointment
  • Managing appointment calendars and diaries for clinics
  • Taking and passing on messages from clients and associates
  • Meeting & greeting patients arriving for clinics (approx. 20 patient per day) – ensuring a high level of customer service
  • Email management
  • Preparing patient records for daily clinics
  • Forwarding email correspondence to client e.g. appointment reminders and confirmation, medical/surgery reports etc.
  • Handling correspondence to/from referring GP’s and Opticians
  • Patient file management
  • Good typing skills (Dictaphone not absolutely essential) – NB: the Consultant does a lot of his own typing, you will proof-read, edit and prepare the final draft
  • Using applications including Ms Word, Outlook and Electronic Diary system


*NB: All applicants CVS will be reviewed and should your skillset match our client's requirements, we will contact you via email / mobile.  We are also happy to consider you for other open opportunities within Firstaff.  If however, you object to us holding your data on file, please acknowledge via email by return.

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Mary O Rourke

Senior Recruitment Consultant

Firstaff Personnel Consultants Ltd

85/86 Grafton Street

Dublin 2

Tel: 003531-6797766

Mobile: 086 2632535


Web Page:


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Consultant for this Job:

Mary O'Rourke

Senior Consultant