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Temp Executive Assistant/ Office Manager

REFERENCE NUMBER: SNTEMPEXECASSISTANTa

LOCATION: Dublin North

Temp Executive Assistant/ Office Manager

Location: Dublin North

Salary: €Neg DOE

Are you an experienced Office Manager? Do you have senior level executive and International Experience? 

Are you highly organised, professional and process driven? If so, read on!

 

Our client, a globally successful leading antenna solutions company, are looking to hire a Temp Executive Assistant/ Office Manager to work with the company’s CEO and CFO.  

Their culture is creative, progressive and innovative and they are looking for an experienced Executive Assistant/Office Manager to join them in a challenging and rewarding role with excellent opportunities for personal development.

This role requires a high degree of collaboration across the business and you will be developing trusted relationships with key internal and external stakeholders globally. This is a busy and varied role which demands the ability to prioritize effectively and deliver results against a sometimes hectic backdrop, whilst maintaining a calm and professional approach. You will be privy to commercially sensitive information and so appropriate discretion and confidentiality is expected. This role is based in their Dublin office.

As Executive Assistant to the CEO and CFO you will:

  • Manage their diaries
  • Coordinate travel requirements
  • Liaise with third-parties and their global operations as required
  • Set up and manage Company meetings, keep documented minutes and support with the follow up on agreed actions
  • Manage Company Document Management processes
  • Maintain accurate records of expenditure
  • Meet and greet clients and guests in a professional manner
  • Screen incoming calls, post, emails and respond to or direct as appropriate

As Office Manager you will:

  • Identify Company Facilities Management requirements in line with the growing needs of the business
  • Source potential suppliers and make recommendations to the CEO/CFO as needed & managing the relationship
  • Ensure Office Health & Safety is managed within the HSE guidelines
  • Maintain accurate and up to date electronic records of expenditure
  • Production of monthly management reports on key areas of responsibility
  • Involvement in adhoc projects as required, working to agreed timescales and networking with appropriate internal and external stakeholders.
  • Oversee the general upkeep of the Office ensuring cleanliness and availability of fully functional equipment (I.T.; furniture; kitchen appliances etc.)
  • Maintain adequate stocks of 'office essentials' to include stationery; printer supplies; kitchen supplies etc.


Experience & Skills needed:

  • Minimum of 3 years previous Office and Facilities Management experience 
  • A strong collaborator and is used to working alongside managers and professionals for an international company
  • Experienced PA or has sufficient transferable skills to be successful in this element of the role
  • Excellent communication skills
  • Experienced at developing process documentation
  • Proven experience of project management
  • Adept at managing 3rd party supplier relationships
  • Exercises sound judgment and discretion
  • Self-motivated and focused on delivering results to required standard
  • Proficient in Microsoft Office and is adept at using unfamiliar software
  • Professional and confident appearance
  • Must be fluent in English, written and oral
  • Able to work on own initiative without direction
  • Enthusiastic, motivated, and positive attitude
  • Must be extremely organised and have the ability to prioritize

*NB: All applicants CVS will be reviewed and should your skillset match our client's requirements, we will contact you via email / mobile.  We are also happy to consider you for other open opportunities within Firstaff.  If however, you object to us holding your data on file, please acknowledge via email by return.

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Contact:

Shane Nolan,

Recruitment Consultant,

Firstaff Personnel Consultants,

85/86 Grafton Street

Dublin 2

Tel: 01 6797766

Email: shane@firstaff.ie

Web Page: https://www.firstaff.ie/admin-jobs-ireland/

Linked In: https://www.linkedin.com/in/shane-nolan-952617153/

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Consultant for this Job:

Shane Nolan

Senior Consultant